Our registered users (referred to as “Members”) share their professional identities, engage with The Portal community and view relevant content.
I – Services
II – Data controllers & Internet host
The controller of your personal data provided to, or collected by or for, or processed in connection with our Services according to the EU General Data Protection Regulation (hereinafter: GDPR) and other national data protection acts of the Member States, as well as other data protection regulations, is:
Rue Marie Curie
Phone : + 33 (0)2 43 49 75 13
III – Principle of processing Personal Data
Personal data are all information relating to an identified or identifiable natural person. This includes information such as your name, address, telephone number, e-mail address, IP address or user behavior. Information that cannot (or only with a disproportionate effort) be referred to your person, e.g. by anonymizing the information, is not personal data. The processing of personal data (e.g. the collection, retrieval, use, storage or transmission) always requires a legal basis or your consent.
Processed personal data will be deleted as soon as the purpose of the processing has been fulfilled and no legally prescribed retention obligations are to be observed.
IV – Changes
DATA WE COLLECT
I – Data you disclose to us
In short: we collect personal information that you provide to us. We collect personal information that you voluntarily provide to us when you register on The Portal and create your account, express an interest in obtaining information about us or our Services or otherwise contact us.
To create an account you need to provide data including your name, email address and a password.
You have choices about the information on your profile, such as your photo, city, expertise, phone number, etc.
You don’t have to provide additional information on your profile; however, profile information helps you to be more visible to the other members, including helping business opportunities find you. It’s your choice whether to include sensitive information on your profile and to make that sensitive information public. Please do not post or add personal data to your profile that you would not want to be publicly available.
Posting & uploading
We collect personal data from you when you provide, post or upload it to our Services, such as when you upload your profile photo. You don’t have to post or upload personal data; though if you don’t, it may limit your ability to grow and engage with our community of members.
II – Data from others
Content and News
You and others may post content that includes information about you (such as your description) on our Services. Unless you opt-out, we collect public information about you, such as professional-related news and accomplishments (e.g., professional recognition, conference speakers, projects, etc.).
We receive personal data (e.g., your email address or IP address) about you when you use the services of our partners, such as Virbela.
Related Companies and Other Services
We receive data about you when you use some of the other services provided by us, including the Laval Virtual World.
III – Service use
We log usage data when you use our Services, including our platform, such as when you view or click on content (e.g., news), perform a search, etc. We use log-ins, cookies, device information and internet protocol (“IP”) addresses to identify you and log your use.
IV – Cookies
Before we set any, not technically necessary, Cookies on our website, we obtain your consent via the Cookie Banner respectively the Cookie Settings in accordance with Article 6 (1) lit. a) GDPR. You can opt out at any time from our use of data from cookies and similar technologies that track your behavior on the sites of others for ad targeting and other ad-related purposes.
V – Your Device and Location
When you visit or leave our Services, we receive the URL of both the site you came from and the one you go to and the time of your visit. We also get information about your network and device (e.g., IP address, proxy server, operating system, web browser and add-ons, device identifier and features, etc.)
VI – Workplace & School provided information
Others who procure our Services for your use, such as your employer or your school, provide us with personal data about you. For example, we will get contact information for “Organization” pages referents and for any member whose profile is added to our directory.
VII – Others
HOW WE USE YOUR DATA
How we use your personal data will depend on which Services you use, how you use those Services and the choices you make in your settings. We use the data that we have about you to provide and personalize our Services, including with the help of automated systems and inferences we make, so that our Services can be more relevant and useful to you and others.
In short: we process your data for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations and/or your consent.
I – Services
We use your data to authorize access to our Services and honor your settings.
Profiles: Connect with XR professionals
Our Services allow you to stay in touch and up to date with colleagues, partners, clients, and other professional contacts. To do so, you can view the profile of other professionals and get in touch with them via their email address. We may use data about you (such as your profile information) to help others find your profile or suggest connections for you.
News: Stay informed
Our Services allow you to stay informed about all news regarding professional topics you filtered and/or are interested in. We may use the data we have about you (e.g., data you provide, data we collect from your engagement with our Services and inferences we make from the data we have about you), to personalize our Services for you, such as by recommending relevant content. We can use your profile content and other data, including your name and photo, to provide notices to other members. For example, subject to your settings, we may notify others that you have updated your profile or were mentioned in a news published.
II – Communications
We will contact you through email, mobile phone or other ways through our Services. We will send you messages about the availability of our Services, security, or other service-related issues. We may also send messages about how to use our Services, network updates, reminders and promotional messages from us and our partners. You may change your communication preferences at any time. Please be aware that you cannot opt out of receiving service messages from us, including security and legal notices.
III – Marketing
We use Members’ data and content for invitations and communications promoting membership, engagement and our Services, such as by mentioning that you have used a feature on our Services.
IV – Developing our Services
We use data to develop our Services in order to provide you with a better customized experience, drive membership growth and engagement on our Services, and help connect professionals to each other to create potential business opportunities.
V – Customer support
We use data to investigate, respond to and resolve complaints and for Service issues (e.g., bugs).
VI – Insight that do not identify you
We use your data to produce and share insights that do not identify you. For example, we may use your data including inferences drawn from data about you such as your location to generate statistics about our members, their profession or industry, or to create demographic workforce insights.
VII – Security
We use your data for security purposes or to prevent or investigate possible fraud and/or attempts to harm our Members or others.
YOUR CHOICES & OBLIGATIONS
I – Data Retention
We generally retain your personal data as long as you keep your account open or as needed to provide you Services. This includes data you or others provided to us and data generated or inferred from your use of our Services. Even if you only use our Services every few years, we will retain your information and keep your profile open, unless you close your account. In some cases we choose to retain certain information (e.g., insights about Services use) in a depersonalized or aggregated form.
II – Rights to Access and Control your Personal Data
We provide several choices about the collection, use and sharing of your data, including deleting or correcting data you include in your profile. We offer you settings to control and manage the personal data we have about you.
The GDPR provides you with the following rights in case you are subject to a data processing:
– Pursuant to Article 15 GDPR you can request information about your personal data processed by us. In particular, you may obtain information about the purposes of processing, the categories of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, the right to lodge a complaint with a supervisory authority, the origin of your data, if not collected from us, about transfer to third countries or international organizations, and the existence of automated decision-making, including profiling and, where applicable, meaningful information about the logic involved.
– Pursuant to Article 16 RGPD, you can Change or Correct Data: You can edit some of your personal data through your account. You can also immediately demand the correction of incorrect data or the completion of your personal data stored with us, particularly if it’s inaccurate.
– Pursuant to Article 17 RGPD you can Delete Data: You can ask us to erase or delete all or some of your personal data (e.g., if it is no longer necessary to provide Services to you, provided that the processing is not necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.
– Pursuant to Article 18 GDPR, you can Object to, or Limit or Restrict, Use of Data: You can request the restriction of the processing of your personal data if you contest the accuracy of the data, if the pprocessing is unlawful, if we no longer need the data and if you refuse their deletion because you need to establish, exercise or defend legal claims. You are also entitled to the right under Article 18 GDPR if you have objected to the processing in accordance with Article 21 GDPR.
– Pursuant to Article 20 GDPR, you have the Right to Access Your Data: You may request that the personal data you have provided us with be received in a structured, current and machine-readable format or you may request that it be transmitted to another person responsible.
– Pursuant to Article 77 GDPR, you have the Right to Complain to a Supervisory Authority: you can contact the supervisory authority of your habitual residence, place of work or our company headquarters.
– Pursuant to Article 7 (3) GDPR you can withdraw your consent at any time: As a consequence, we are no longer allowed to continue the data processing based on this consent for the future. You may also contact us using the contact information below, and we will consider your request in accordance with applicable laws.
III – Account closure
To close your account, please send your request to the dedicated email address mentioned below. If you choose to close your account, your personal data will generally stop being visible to others on our Services within 72 hours. We generally delete closed account information within 30 days of account closure, except as noted below.
We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse or fulfill your request to “unsubscribe” from further messages from us. We will retain de-personalized information after your account has been closed.
We do not control data that other Members have copied out of our Services. Your profile may continue to be displayed in the services of others (e.g., search engine results) until they refresh their cache.
OTHER IMPORTANT INFORMATION
I – Security
We are committed to protecting your privacy and treating your personal information confidentially. In order to avoid any manipulation, loss or misuse of your data stored by us, we take extensive technical and organizational security measures and implement security safeguards designed to protect your data that are regularly reviewed and adapted to technological progress. This includes, among other things, the use of recognized encryption methods (TLS), such as HTTPS.
We regularly monitor our systems for possible vulnerabilities and attacks. However, we would like to point out that due to the structure of internet, it is possible that the rules of data protection and the above mentioned security measures may not be observed by other persons or institutions for which we are not responsible. Therefore we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. In particular, unencrypted data – e.g. if this is done by e-mail – can be read by third parties. We have no technical influence on this. It is the responsibility of the user to protect the data provided by him against misuse by encryption or in any other way.
II – Hyperlinks
Our platform contains hyperlinks to websites of other providers. When you activate these hyperlinks, you will be directed directly to the other providers’ website. You will recognize this when the URL is changed. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
III – Lawful bases for processing
Article 6 (1) lit. f) GDPR serves as the legal basis for the data processing. The processing of the mentioned data is necessary for the provision of our Services and thus serves the protection of a legitimate interest of The Portal by Laval Virtual. We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of the contract with you (e.g., to deliver The Portal Services you have requested) and “legitimate interests”.
Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact our dedicated department here.
IV – Contact information
If you have questions or complaints regarding this Policy, please first contact us online. You can also reach us by physical mail. If contacting us does not resolve your complaint, you may have more options under your laws such as lodge a complaint with your local supervisory authority.