The Portal by Laval Virtual – Privacy Policy

INTRODUCTION

Our registered users (referred to as “Members”) share their professional identities, engage with The Portal community and view relevant content.

I – Services

This Privacy Policy applies to the online presence of The Portal by Laval Virtual, which is available at https://theportal.laval-virtual.com (referred to as our “platform” or “The Portal”) and the various services (hereinafter referred to as our “Services”) and communications, including off-site Services but excluding services that state that they are offered under a different privacy policy.

II – Data controllers & Internet host

Data controller

The controller of your personal data provided to, or collected by or for, or processed in connection with our Services according to the EU General Data Protection Regulation (hereinafter: GDPR) and other national data protection acts of the Member States, as well as other data protection regulations, is:

Laval Virtual
Rue Marie Curie
53810, Changé
France
Phone : + 33 (0)2 43 49 75 13
E-mail: contact@laval-virtual.org

As a Member of our Services, the collection, use and sharing of your personal data is subject to this Privacy Policy and other documents referenced in this Privacy Policy, as well as updates.

Internet host

The Internet hosting entity which is responsible for the direct and full-time hosting of The Portal by Laval Virtual is: SARL MCT – T143 rue de Paris – 53000 Laval, France, under the commercial register n°537 803 819, RCS Laval.

III – Principle of processing Personal Data

Personal data are all information relating to an identified or identifiable natural person. This includes information such as your name, address, telephone number, e-mail address, IP address or user behavior. Information that cannot (or only with a disproportionate effort) be referred to your person, e.g. by anonymizing the information, is not personal data. The processing of personal data (e.g. the collection, retrieval, use, storage or transmission) always requires a legal basis or your consent.

Processed personal data will be deleted as soon as the purpose of the processing has been fulfilled and no legally prescribed retention obligations are to be observed.

IV – Changes

The Portal by Laval Virtual (“we” or “us”) can modify this Privacy Policy, and if we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may ask us to close your account. As changes to the law or changes to our processes may require an adaptation of this privacy statement, we ask you to read this privacy policy regularly. The privacy policy can be accessed any time under “The Portal Privacy Policy”.

You acknowledge that your continued use of our Services after we publish or send a notice about our changes to this Privacy Policy means that the collection, use and sharing of your personal data is subject to the updated Privacy Policy, as of its effective date.

DATA WE COLLECT

I – Data you disclose to us

In short: we collect personal information that you provide to us. We collect personal information that you voluntarily provide to us when you register on The Portal and create your account, express an interest in obtaining information about us or our Services or otherwise contact us.

Registration

To create an account you need to provide data including your name, email address and a password.

Profile

You have choices about the information on your profile, such as your photo, city, expertise, phone number, etc.

You don’t have to provide additional information on your profile; however, profile information helps you to be more visible to the other members, including helping business opportunities find you. It’s your choice whether to include sensitive information on your profile and to make that sensitive information public. Please do not post or add personal data to your profile that you would not want to be publicly available.

Posting & uploading

We collect personal data from you when you provide, post or upload it to our Services, such as when you upload your profile photo. You don’t have to post or upload personal data; though if you don’t, it may limit your ability to grow and engage with our community of members.

II – Data from others

Content and News

You and others may post content that includes information about you (such as your description) on our Services. Unless you opt-out, we collect public information about you, such as professional-related news and accomplishments (e.g., professional recognition, conference speakers, projects, etc.).

Partners

We receive personal data (e.g., your email address or IP address) about you when you use the services of our partners, such as Virbela.

Related Companies and Other Services

We receive data about you when you use some of the other services provided by us, including the Laval Virtual World.

III – Service use

We log usage data when you use our Services, including our platform, such as when you view or click on content (e.g., news), perform a search, etc. We use log-ins, cookies, device information and internet protocol (“IP”) addresses to identify you and log your use.

IV – Cookies

As further described in our Cookie Policy, we use cookies to collect data (e.g., device IDs) to recognize you and your device(s) on, off and across our different services.

Cookies are small files which are sent by us to the browser of your terminal device and stored there as part of your use of our Services. Some of our Services cannot be offered without the use of technically necessary Cookies. Other Cookies allow us to perform various analyses. Cookies are, for example, able to recognize the browser you are using when you visit our website again and to transmit various information to us. We can use Cookies to make our Services more effective, for example, by tracking your use of our platform and by determining your preferred settings (e.g., language). In case third parties use Cookies to process information, they will collect the information directly from your browser. Cookies do not cause any damage to your device. They cannot run programs or contain viruses.

Before we set any, not technically necessary, Cookies on our website, we obtain your consent via the Cookie Banner respectively the Cookie Settings in accordance with Article 6 (1) lit. a) GDPR. You can opt out at any time from our use of data from cookies and similar technologies that track your behavior on the sites of others for ad targeting and other ad-related purposes.

Further information can be obtained from our Cookie Policy.

V – Your Device and Location

When you visit or leave our Services, we receive the URL of both the site you came from and the one you go to and the time of your visit. We also get information about your network and device (e.g., IP address, proxy server, operating system, web browser and add-ons, device identifier and features, etc.)

VI – Workplace & School provided information

Others who procure our Services for your use, such as your employer or your school, provide us with personal data about you. For example, we will get contact information for “Organization” pages referents and for any member whose profile is added to our directory.

VII – Others

Our Services are in constantly evolving, and we often introduce new features, which may require the collection of new information. If we collect materially different personal data or materially change how we collect, use or share your data, we will notify you and may also modify this Privacy Policy.

HOW WE USE YOUR DATA

How we use your personal data will depend on which Services you use, how you use those Services and the choices you make in your settings. We use the data that we have about you to provide and personalize our Services, including with the help of automated systems and inferences we make, so that our Services can be more relevant and useful to you and others.

In short: we process your data for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations and/or your consent.

I – Services

We use your data to authorize access to our Services and honor your settings.

Profiles: Connect with XR professionals

Our Services allow you to stay in touch and up to date with colleagues, partners, clients, and other professional contacts. To do so, you can view the profile of other professionals and get in touch with them via their email address. We may use data about you (such as your profile information) to help others find your profile or suggest connections for you.

News: Stay informed

Our Services allow you to stay informed about all news regarding professional topics you filtered and/or are interested in. We may use the data we have about you (e.g., data you provide, data we collect from your engagement with our Services and inferences we make from the data we have about you), to personalize our Services for you, such as by recommending relevant content. We can use your profile content and other data, including your name and photo, to provide notices to other members. For example, subject to your settings, we may notify others that you have updated your profile or were mentioned in a news published.

II – Communications

We will contact you through email, mobile phone or other ways through our Services. We will send you messages about the availability of our Services, security, or other service-related issues. We may also send messages about how to use our Services, network updates, reminders and promotional messages from us and our partners. You may change your communication preferences at any time. Please be aware that you cannot opt out of receiving service messages from us, including security and legal notices.

III – Marketing

We use Members’ data and content for invitations and communications promoting membership, engagement and our Services, such as by mentioning that you have used a feature on our Services.

IV – Developing our Services

We use data to develop our Services in order to provide you with a better customized experience, drive membership growth and engagement on our Services, and help connect professionals to each other to create potential business opportunities.

V – Customer support

We use data to investigate, respond to and resolve complaints and for Service issues (e.g., bugs).

VI – Insight that do not identify you

We use your data to produce and share insights that do not identify you. For example, we may use your data including inferences drawn from data about you such as your location to generate statistics about our members, their profession or industry, or to create demographic workforce insights.

VII – Security

We use your data for security purposes or to prevent or investigate possible fraud and/or attempts to harm our Members or others.

YOUR CHOICES & OBLIGATIONS

I – Data Retention

We generally retain your personal data as long as you keep your account open or as needed to provide you Services. This includes data you or others provided to us and data generated or inferred from your use of our Services. Even if you only use our Services every few years, we will retain your information and keep your profile open, unless you close your account. In some cases we choose to retain certain information (e.g., insights about Services use) in a depersonalized or aggregated form.

II – Rights to Access and Control your Personal Data

We provide several choices about the collection, use and sharing of your data, including deleting or correcting data you include in your profile. We offer you settings to control and manage the personal data we have about you.

The GDPR provides you with the following rights in case you are subject to a data processing:

 –  Pursuant to Article 15 GDPR you can request information about your personal data processed by us. In particular, you may obtain information about the purposes of processing, the categories of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, the right to lodge a complaint with a supervisory authority, the origin of your data, if not collected from us, about transfer to third countries or international organizations, and the existence of automated decision-making, including profiling and, where applicable, meaningful information about the logic involved.

 –  Pursuant to Article 16 RGPD, you can Change or Correct Data: You can edit some of your personal data through your account. You can also immediately demand the correction of incorrect data or the completion of your personal data stored with us, particularly if it’s inaccurate.

  Pursuant to Article 17 RGPD you can Delete Data: You can ask us to erase or delete all or some of your personal data (e.g., if it is no longer necessary to provide Services to you, provided that the processing is not necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.

–  Pursuant to Article 18 GDPR, you can Object to, or Limit or Restrict, Use of Data: You can request the restriction of the processing of your personal data if you contest the accuracy of the data, if the pprocessing is unlawful, if we no longer need the data and if you refuse their deletion because you need to establish, exercise or defend legal claims. You are also entitled to the right under Article 18 GDPR if you have objected to the processing in accordance with Article 21 GDPR.

–  Pursuant to Article 20 GDPR, you have the Right to Access Your Data: You may request that the personal data you have provided us with be received in a structured, current and machine-readable format or you may request that it be transmitted to another person responsible.

  –  Pursuant to Article 77 GDPR, you have the Right to Complain to a Supervisory Authority: you can contact the supervisory authority of your habitual residence, place of work or our company headquarters.

  –  Pursuant to Article 7 (3) GDPR you can withdraw your consent at any time: As a consequence, we are no longer allowed to continue the data processing based on this consent for the future. You may also contact us using the contact information below, and we will consider your request in accordance with applicable laws.

III – Account closure

To close your account, please send your request to the dedicated email address mentioned below. If you choose to close your account, your personal data will generally stop being visible to others on our Services within 72 hours. We generally delete closed account information within 30 days of account closure, except as noted below.

We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse or fulfill your request to “unsubscribe” from further messages from us. We will retain de-personalized information after your account has been closed.

We do not control data that other Members have copied out of our Services. Your profile may continue to be displayed in the services of others (e.g., search engine results) until they refresh their cache.

OTHER IMPORTANT INFORMATION

I – Security

We are committed to protecting your privacy and treating your personal information confidentially. In order to avoid any manipulation, loss or misuse of your data stored by us, we take extensive technical and organizational security measures and implement security safeguards designed to protect your data that are regularly reviewed and adapted to technological progress. This includes, among other things, the use of recognized encryption methods (TLS), such as HTTPS.

We regularly monitor our systems for possible vulnerabilities and attacks. However, we would like to point out that due to the structure of internet, it is possible that the rules of data protection and the above mentioned security measures may not be observed by other persons or institutions for which we are not responsible. Therefore we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. In particular, unencrypted data – e.g. if this is done by e-mail – can be read by third parties. We have no technical influence on this. It is the responsibility of the user to protect the data provided by him against misuse by encryption or in any other way.

II – Hyperlinks

Our platform contains hyperlinks to websites of other providers. When you activate these hyperlinks, you will be directed directly to the other providers’ website. You will recognize this when the URL is changed. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

III – Lawful bases for processing

Article 6 (1) lit. f) GDPR serves as the legal basis for the data processing. The processing of the mentioned data is necessary for the provision of our Services and thus serves the protection of a legitimate interest of The Portal by Laval Virtual. We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of the contract with you (e.g., to deliver The Portal Services you have requested) and “legitimate interests”.

Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact our dedicated department here.

IV – Contact information

If you have questions or complaints regarding this Policy, please first contact us online. You can also reach us by physical mail. If contacting us does not resolve your complaint, you may have more options under your laws such as lodge a complaint with your local supervisory authority.